财务专员 5000-6500k · 13薪 今日活跃

REPORTS TO: Accounts Payable Supervisor

Homebased. 14:00-22:00 (Mon.-Fri.)

The Role:

The Finance Assistant plays a key role in supporting the Accounts Payable function and maintaining accurate financial records. The ideal candidate will have strong problem-solving skills, work well under pressure, and communicate effectively across all levels within a multicultural environment. The role involves daily collaboration with global sales offices, account managers, clients, suppliers, and other third-party organisations, whilst managing a large portfolio of accounts. An understanding of financial compliance and regulations is essential. The ideal candidate is detail-oriented and proactive in resolving issues, with prior finance experience and proficiency in Excel (VLOOKUP, Pivot Tables, Conditional Formatting, Logical Formulas).  

Key Responsibilities:

• Action tasks assigned by the Accounts Payable Supervisor or wider accounts team from the shared inbox.

• Upload and match invoices on VBS with corresponding bookings.

• Process ‘Final’ and VAT invoices on VBS, ensuring alignment with related proforma invoices. • Liaise with internal departments to resolve supplier issues.

• Escalate unresolved supplier queries to the Accounts Payable Supervisor.

• Notify the team when suppliers chase for paymentsInvestigate supplier VCC payments on Conferma; report any expired, uncharged VCC cards to the team.

• Upload Final invoices according to requirements set by the Senior Finance Manager.

• Verify and update supplier remittance email addresses in VBS.

• Run the daily prepayment report

• Chase supplier for missing proforma invoices

• Follow up internally for proforma invoice on urgent bookings

• Chase VAT invoices for prepaid suppliers in the UK, Germany, and Denmark based on report

• Provide team with daily and week updates on missing proforma